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Use a professional Email ID:

To send your job application via email, you must consider a professional email ID. This is one common thing a fresher does while sending their Resume. It shows that you are a non-professional and not so serious about the job. If you don’t have any professional email ID, try to create one that contains your full name.

Example: [email protected] or [email protected]

Remember, do not use your business mail ID or your current company generated email ID to send your job application to a recruiter. Use your personal professional email ID only.

Make it short & to-the-point:

Make the application short and to-the-point. Don’t make it lengthy by stuffing unnecessary words. Tell the recruiter about your approach in the very first line. Do not mention all the details in an email, as you have to attach your Resume & Cover letter that contains that information. You can mention your recent experience in brief. In case you are referred by someone, you must mention this in the email.

Write a relevant subject line:

Before opening an email, everyone reads the subject line. Recruiters receive thousands of emails daily and ignore those emails that are irrelevant. If you do not put a relevant subject line, your email may get overlooked and remain unread. Make sure the subject line is informative and tells what the email is exactly for. If you got any reference number for that particular job you are applying for, you have to mention it here too.

Start with formal greetings:

As I told earlier, this email must be formal, using appropriate formal greetings to convey professionalism and respect to the reader. Address properly with their last name instead of first name or middle name.

Example: Dear Mr. Smith or Dear Ms. Sparks

Don’t use ‘Hi’, ‘Hello’ as they look casual. Do not use a closing word like ‘Best wishes’, instead, you can use ‘Regards’ and then put your full name. You may add an electronic signature that looks more professional and contains your contact details.

Include related information:

The email body text must start with the purpose of writing the letter. Address the post you want to apply for and make it clear why you are a perfect fit for that. Count your recent 2 to 3 professional experience and add some relevant skills. Mention that you have attached your resume, cover letter and certificates. Lastly, express your eagerness to meet him or her in person. It shows that you are pretty much interested and want to join the company immediately.

Add attachments:

Don’t forget to attach your updated professional Resume, cover letter, certificates & any other related documents with the email before sending. If you forget to attach them and resend it later, it shows that you are an irresponsible person or having a lack of professionalism.